Strategic Sourcing & Vendor Management

The One That Started it All!

We started this project simple because we couldn’t find support for a family owned renovation company we were working with.  They were working with multiple suppliers, had a few direct connections with manufacturers and we sure they weren’t being given a level of service and discounts that aligned with their significant annual spend.  Surely, we thought, we can find purchasing consultants them write a simple RFI and crunch the response data.  My phone is still ringing from sales people that want to sell them a purchasing system, but nobody wanted to hep the team accomplish their cost-saving goal.  So here we are!

Purchasing Support Services

Finding and managing vendors doesn’t have to be complicated. The Weiwood Group simplifies your sourcing processes with strategic sourcing consulting services that include detailed and clear documentation like Requests for Proposal (RFP) and Requests for Information (RFI). We meticulously generate targeted supplier lists tailored specifically to your business needs. Our team expertly facilitates the vendor selection process, analyzes responses, negotiates favorable contracts, and creates measurable KPIs for monthly and quarterly business reviews. Furthermore, we offer hands-on training for your staff in vendor scorecard implementation and AI-assisted procurement, empowering your internal team for long-term success.

How We Support Our Clients:

• RFP/RFI Development: Professional preparation of comprehensive Requests for Proposal (RFP) and Requests for Information (RFI) tailored to your business requirements to ensure clarity, compliance, and accurate responses from potential suppliers.
• Site Visits and Capabilities Validation: Thorough onsite assessments of potential vendors, verifying their operational capabilities, facilities, and quality assurance processes to ensure alignment with your business standards and expectations.
• Vendor Scoring/Vendor Selection & Response Analysis: Structured evaluation processes using customized scoring methodologies to objectively analyze vendor responses, enabling informed decision-making and vendor selection.
• Contract Negotiation: Expert negotiation strategies designed to secure favorable terms, conditions, and pricing, mitigating risk and maximizing value in vendor relationships.
• Onboarding and Implementation Project Management: Comprehensive project management services during vendor onboarding, including detailed project planning, milestone tracking, and risk management, to ensure seamless implementation.
• Quarterly Business Review Formatting, KPI Selection, and Agenda: Development and customization of structured quarterly business review (QBR) templates, selecting relevant and actionable Key Performance Indicators (KPIs), and preparing focused agendas to drive productive vendor meetings.
• System Implementation/System Configuration: Expertise in deploying and configuring purchasing systems and procurement software, ensuring seamless integration into existing business processes and workflows, including advanced AI-assisted procurement solutions.
• Team Training and Documentation: Customized training sessions and clear, user-friendly documentation provided to equip your internal teams with necessary skills and knowledge for effective vendor management and procurement activities.
• Dispute/Performance Mediation and Process Improvement: Objective and professional mediation in vendor performance disputes, along with proactive identification and implementation of process improvements to enhance vendor relationships and performance outcomes.